If you would like to get in touch about anything in this policy or about your personal data then please contact Martin Harris our Data Protection Officer at firstname.lastname@example.org or 10 Cowslip Close, Locksheath, Southampton, Hampshire, SO31 6XL.
1. The Data we collect
As a data controller, I collect a variety of data in order to deliver our services, and I will manage your personal data transparently, fairly and securely.
I may ask you to provide us with the following data –
First Name, Last Name, Company Name, Email, Postal Address, Postcode, Telephone Number, Website Address
I collect this data when you make your booking. This is to ensure we are communicating with the correct people.
I use the data collected for the following reasons:
We use the above data to
To provide you with the service you have booked, For our own Marketing Purposes, To ensure that we deal with the correct person(s), To fulfil the requirements of GDPR, To ensure that we have your consent, To fulfil our legal obligations.
We will also record a date of birth for all persons we photograph under the age of 13 and require the parent or a legal guardian to consent to photography.
Obviously being a photographic business we also create and manage images as per our contractual agreement(s).
How we use the above data:
For consent, To meet a legal obligation other than a Contract, To arrange or fulfil a Contract.
When you visit my website I also collect Cookies. These are small pieces of data that websites send to a user’s computer. The user’s web browser stores the cookies. The design of the Cookies is to enable the website to remember information, such as what a user might have put in a shopping cart for example. Please refer to aboutcookies.org, provided by the international law firm, Pinsent Masons.
To help identify which pages visitors are visiting, I use Traffic log cookies. This helps us analyse data about web page traffic and helps us to identify ways to improve our website in order to tailor it better to our customer needs. We only use this information for statistical analysis purposes.
Overall, cookies help us provide you with a better and more usable website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies.
Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may, however, limit some functionality and prevent you from taking full advantage of the website. For details on how to do this, please refer to aboutcookies.org, provided by international law firm Pinsent Masons.
We use Google Analytics to collect data on our how our users are using our site and their demographics (age, gender) and interests which enables us to evaluate how our users’ behaviour varies by demographics and interests in order that we can improve our website content, marketing and services for our clients.
The Google Analytics features we’ve implemented are based on Display Advertising (e.g., Remarketing, Google Display Network Impression Reporting, the DoubleClick Campaign Manager integration, or Google Analytics Demographics and Interest Reporting).
Opt-out of Google Analytics
Users can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using the Ads Settings. You may prefer that Google Analytics does not collect any data from you when you visit a website that has it incorporated. Go to Google Analytics for Information about for opting out and currently available opt-outs for the web.
2. Which third parties do we share Personal Data with?
We share personal data with the following third parties:
Sage One – Online accounting package
Accountant – Yearly Accounts – Data is not transferred outside of the European Economic Area.
Website Hosting company- Data is not transferred outside of the European Economic Area.
PAYPAL- Data is not transferred outside of the European Economic Area.
ProAm Imaging- Data is not transferred outside of the European Economic Area.
Google for Analytics- Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield.
MailChimp – Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield.
Dropbox- Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield.
WE TRANSFER – Data is not transferred outside of the European Economic Area.
There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.
3. Why do we share your Personal Data with the above?
We share your data in order to
To provide you with the service they have booked
For our own Marketing Purposes
Ensuring that we deal with the correct person(s)
Fulfil the requirements of GDPR
To ensure that we have their consent
Fulfiling my legal obligations
We may transfer personal data to a country outside of the European Economic Area (EEA) if necessary eg if a third party we utilise could have servers located outside of the EEA. If this is the case, we will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU’s guidelines. You can see above where we send data outside of the EEA and on what basis we do so.
4. How do we keep your personal data secure?
We keep your data secure by Encryption and secure passwords.
In the unlikely event, there is a criminal breach of our security system. Should your personal data be involved in the breach, I will take steps to inform you. I will also inform the relevant regulatory body within 72 hours.
6. You have the following rights –
– inform you about the collection and use of your personal data
– access to your personal data and any supplementary information
– to have any errors in your personal data rectified
– have your personal data erased
– the right to block or suppressing the processing of your personal data
– move, copy or transfer your personal data from one IT environment to another
– the right to object to the processing of your personal data in certain circumstances, and
– rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
Managing your options
We also give you the option to manage your data via:
Telephone – 07824331730
In writing to MH Photography, 10Cowslip Close, Locksheath, Southampton, SO31 6XL
While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes.
After this time we will archive your photographs indefinitely along with your relevant details and consent forms.